Meeting Minutes — October 18, 2025
APPROVED 11-09-2025
Lake Carlos Villas Board of Directors
Meeting Minutes — October 18, 2025 – In-person in Anoka, MN
APPROVED 11-09-2025
Directors Present: Jeff Nelson, Kathy Montag, Brant Kairies, Tom Lindquist, Art Hogenson, Sandy Armendariz, Susan Boris. Directors Absent: Kevin Kosse and Chris Flaxbeard. Others Present: Owners: Rosemary Schneiderhan, Jim Overtoom, Joe Montag, Cynthia Nelson, Judi Johnson, and Mr. & Mrs. Imholte.
- Call Meeting to Order – at 12:13 p. m. by Chair Jeff Nelson.
- Determine Quorum – 7 of 9 Board Members were present.
- Approve the Agenda — It was MOVED by Art and SECONDED by Kathy to approve the agenda. The Motion CARRIED.
- Establish Officers for 2025-2026:
- President: It was MOVED by Tom and SECONDED by Kathy to nominate Jeff Nelson as President. The Motion CARRIED.
- Vice-President: It was MOVED by Art and SECONDED by Brant to nominate Art Hogenson as Vice-President. The Motion CARRIED.
- Secretary: It was MOVED by Tom and SECONDED by Brant to nominate Chris Flaxbeard as Secretary. The Motion CARRIED.
- Treasurer: It was MOVED by Tom and SECONDED by Art to nominate Kathy Montag as Treasurer. The Motion CARRIED.
- Assistant Treasurer: It was MOVED by Kathy and SECONDED by Brant to nominate Tom Lindquist as Assistant Treasurer. The Motion CARRIED.
- Secretary’s Report
It was MOVED by Tom and SECONDED by Kathy to approve the September 2025 Board Meeting Minutes with (2) corrections: properly documenting the last agenda items (moving in and out of executive session) and correcting the title of: Projected Dues amounts for 2026. The Motion CARRIED.
- Treasurer’s Report
It was MOVED by Susan and SECONDED by Brant to accept the Treasurer’s report for filing (which is the same report as the 10-18-25 Annual Meeting Treasurer’s report). The Motion CARRIED.
- Set Dues Amounts for 2026:
It was MOVED by Kathy and SECONDED by Brant to adopt the Dues structure as proposed and published in the Fall 2025 LCV Newsletter. The Motion CARRIED.
| 2026 Dues (Maintenance Fees) are as follows: | ||||
| Summer Fixed Season: | Season Three: | |||
| 1 Bedroom | $ 518.00 | 1 Bedroom | $ 406.00 | |
| 2 Bedroom | $ 889.00 | 2 Bedroom | $ 691.00 | |
| 2 Bedroom/Loft | $ 1,105.00 | 2 Bedroom/Loft | $ 863.00 | |
| 3 Bedroom | $ 1,254.00 | 3 Bedroom | $ 985.00 | |
| Season Two: | Holiday Fixed Season: | |||
| 1 Bedroom | $ 443.00 | 1 Bedroom | $ 437.00 | |
| 2 Bedroom | $ 759.00 | 2 Bedroom | $ 750.00 | |
| 2 Bedroom/Loft | $ 945.00 | 2 Bedroom/Loft | $ 934.00 | |
| 3 Bedroom | $ 1,074.00 | 3 Bedroom | $ 1,059.00 | |
- President’s Report
- Art will lead a Task Force to review usage of the Two- Season weeks and the Lottery weeks (and devise options for review) Estimated due date – January 2026.
- Tom will lead a small project to obtain several new vendor bids for snowplowing services (broken down by each of the 4 parking lots).
- Personnel Committee Report
–Allocations – The Treasurer will be consulted for staffing numbers through the end of 2025. A big thank you to Rosemary for her past work on staffing and other Allocations each budget year for the last few years.
–The MN Paid Leave law – preparations continue to be ready to implement this effective 1-1-2026.
–Heidi will be making a recommendation for overall future staffing needs as well as planning for an office back-up. And for additional use of technology/automation to increase efficiencies.
- Old Business
- Lift Conditions – One bid was received for a new lift. Additional bids will be obtained.
- Decks – The decks most in need of attention have been identified as #9, 10, 13 and 17/18. One bid was received for a new two-unit sized deck. Additional bids will be obtained.
- Docks — The cleats, bumpers, and caps for docks, previously approved for installation were not completed in 2025. This work carries over to 2026.
- Possible closure of Units 1-10 for the upcoming winter was discussed. The final vote will occur at the November Board meeting.
- LCV has an attorney reviewing all of our property record filings in Douglas County vs. others filed with the State. This project could take several months to complete.
It was MOVED by Susan and SECONDED by Kathy that before 10-25-25, Jeff will determine if there is a reasonable cost, and if so, Lifts will be moved to either Units 1-10 or the Overflow lot (or left on the beach); and that the Board will communicate/ or straw poll via email or may call an emergency Zoom meeting if needed for a decision. The Motion CARRIED.
- New Business
Owners’ Maintenance Week(s) – LCV is offering Owners the opportunity to book a few days at the Villas any time between Oct. 18 thru Nov. 7th in exchange for volunteering each day on Villas winterization or other tasks and chores.
- Date of the next Board Meeting — Sunday, November 9, 2025, at 6:30 p.m. via Zoom.
- Executive Session/Adjournment – Started at 1:37 p.m. and ended at 1:44 p.m. and Adjournment immediately followed.
Respectfully submitted,
Susan Boris, Board Member